ELEV-OM 005: Meeting Management

ELEV-OM 005: Meeting Management

Course Number: ELEV-OM 005

Duration: One day

Course Description:

Meeting Management is designed to help learners plan, lead, and manage meetings that are purposeful, efficient, and engaging. Poorly planned meetings waste time and energy, while well-managed meetings drive collaboration, accountability, and results. This course provides practical tools and techniques to ensure meetings are productive and leave participants with a clear sense of direction and value.

Learners will gain hands-on experience in preparing for meetings, setting agendas, managing roles, handling disruptions, and using both in-person and electronic meeting formats. The course also emphasizes strategies for reducing wasted time and maximizing engagement through structure, facilitation techniques, and thoughtful follow-up.

By the end of this course, learners should be able to:

• Plan and prepare effective meetings
• Identify appropriate participants and meeting roles
• Choose the right time, place, and format for meetings
• Create and use agendas to guide discussion
• Set up meeting spaces for success
• Incorporate electronic meeting options effectively
• Chair meetings with confidence
• Manage disruptions and personality conflicts professionally
• Take clear and accurate meeting minutes
• Increase engagement using activities, games, and incentives

Course Modules:

Module One: Planning and Preparing (I)

• Identifying participants
• Choosing the time and place
• Creating the agenda

Module Two: Planning and Preparing (II)

• Gathering materials
• Sending invitations
• Making logistical arrangements

Module Three: Setting Up the Meeting Space

• Basic essentials
• Extra touches
• Choosing a physical arrangement

Module Four: Electronic Options

• Overview of available options
• Key considerations
• Making a final decision

Module Five: Meeting Roles and Responsibilities

• The chairperson
• The minute-taker
• Attendees
• Variations for large and small meetings

Module Six: Chairing a Meeting (I)

• Getting off on the right foot
• The role of the agenda
• Using a parking lot

Module Seven: Chairing a Meeting (II)

• Keeping the meeting on track
• Managing overtime
• Holding participants accountable

Module Eight: Dealing with Disruptions

• Running in and out
• Cell phone interruptions
• Tangents
• Personality conflict

Module Nine: Taking Minutes

• Understanding meeting minutes
• What to record
• A practical take-home template

Module Ten: Making the Most of Your Meeting

• The 50-minute meeting
• Using games
• Giving prizes
• Simple engagement techniques

Meeting Management gives learners the structure and confidence needed to run meetings that matter. Join now to transform meetings into focused, productive sessions that respect time, engage participants, and deliver results.