ELEV-EU 031: Event Planning

The following is the course description for the Event Planning Course:

Creating an event is no small feat. It takes planning and understanding of the process. When planning an event, there are a multitude of tasks to consider. In this guide we will explore together how to effectively plan and produce an event. 

Course Objectives:

Research has consistently demonstrated that when clear goals are associated with learning, it occurs more easily and rapidly. With that in mind, let’s review our goals for today.  

You Will:

At the end of this workshop, participants should be able to: 

• Understand the different types of events  
• Understand the planning process 
• Know how to organize your event 
• Understand how to organize your staff, and delegate to them effectively 
• Know what to do after the event 

Module 1: Types of Events 

Topic A: Awards

Topic B: Charity

Topic C: Conferences and Seminars

Topic D: Holiday

Module 2: Brainstorming 

Topic A: Determine the Event’s Purpose

Topic B: Determine a Them

Topic C: Write Down & Review Ideas

Topic D: Determine a Date

Module 3: Types of Entertainment 

Topic A: Games

Topic B: Activities

Topic C: Speakers

Topic D: Performer

Module 4: Support Staff 

Topic A: Security

Topic B: Vale

Topic C: Waiters/ waitresses

Topic D: Clean up crew

Module 5: Technical Staff 

Topic A: Visual Technician

Topic B: Media Technician

Topic C: Audio Technician

Topic D: Specialized Equipment Technician

Module 6: Vendors

Topic A: Food Vendor

Topic B: Equipment Vendor

Topic C: Decorations and Furnishing Vendors

Topic D: Photography/ Video Vendor

Module 7: Finalize the Plan 

Topic A: Venue

Topic B: Registration

Topic C: Entertainment

Topic D: Cuisine and Décor

Module 8: Administrative Tasks 

Topic A: Create a Budget

Topic B: Branding and Marketing

Topic C: Insurance and Permits

Topic D: Contract

Module 9: Get Organized 

Topic A: Form a Team

Topic B: Timeline

Topic C: Checklists

Topic D: Backup Plans

Module 10: Post Event Activities 

Topic A: Survey

Topic B: Share Media

Topic C: Send Thank You Notes

Topic D: Start planning the next event!